Next steps in your childcare journey

So you’ve enquired 

Waitlist FAQs

Montessori Academy’s waiting list is not numbered, but rather, it considers each child’s unique age-group, preferred days, and schedule of attendance.

  • Example 1: Child A (11-month old) and Child B (3.5 years) have both joined the waiting list in January for a November start date. In late September, a November position is forecasted to be become available in the infant classroom, while the preschool classroom remains full. As such, Child A is offered an enrolment position ahead of Child B, whom remains on the waiting list in anticipation of a vacancy in the preschool classroom.
  • Example 2: Child C (13-month old & joined the waiting list in June) and Child D (19-month old & joined the waiting list in February) are eager to enrol in childcare as soon as possible. One infant classroom (0-2 years) position becomes available and will be first offered to Child D as they joined the waiting list earlier. 

Some exceptions may apply, and Montessori Academy reserves the right to offer positions in accordance to Priority of Access Guidelines and internal policies. This may include internal waitlisted families (currently enrolled at another Montessori Academy centre) and upcoming (not-opened) centres.

Where available, we will contact families 4-6 weeks out from their preferred starting date to advise them of the latest vacancies and enrolment options. Positions for January/February may be offered from as early as September (prev. year) after reviewing graduates and classroom transitions among existing families.

While we do enrol year-round, some families may choose to enrol in January to February to align with the new school year and departing graduates. Most families tend to keep their spot at our service as their children progress between classrooms, so it’s worth noting that the infant or pre-toddler classrooms (0-2 years) are normally the only age-group with regular annual intake.

All other classrooms may have ad-hoc or seasonal vacancies with respect to the local demand for childcare or the personal circumstances of departing families.

While we endeavour to accommodate as many families as possible, a number of factors impact our ability to offer enrolment positions. This includes the length of the waiting list due to local demand, needs of internal waitlisted families or sibling preferences, classroom transitions, preschool or kindergarten graduates, and internal policies (including, but not limited to, age-group or classroom availability, government requirements, and enrolment terms and conditions). 

To update your waitlist preferences, including start date or schedule of attendance, please contact our Family Care Team during business hours.

Email 1300 000 162
  1. I understand that Montessori Academy is unable to guarantee an enrolment position, preferred attendance schedule, or expected start date prior to an enrolment position becoming available.
  2. I understand that an enrolment position cannot be confirmed without the completion of a campus tour.
  3. I understand that a minimum of three days attendance, including a Monday or Friday, is required for children over two years unless otherwise agreed upon enrolment.
  4. I understand that fees must be paid from the date of availability of a place once I confirm my child’s enrolment.
  5. I understand that Montessori Academy allocates positions in accordance with internal policies including, but not limited to, the child’s age, classroom availability, government requirements, sibling preferences, and enrolment terms and conditions.
  6. I understand that the centre fees quoted may change prior to my child’s commencement date at the centre.
  7. I understand that as of January 2018 children who are unvaccinated due to their parent’s conscientious objection can no longer be enrolled in childcare.
  8. I understand that New Centre opening dates and enrolment positions are subject to Service Approval from the Department of Education.
  9.  I consent to receiving communications from Montessori Academy in accordance with their Privacy Policy.
  10. Our Family Care Team may touch base bi-annually regarding your child’s waitlist. Where families are continually unresponsive, or we are unable to get in touch with you, Montessori Academy reserves the right to remove your child from the waitlist.

To ensure your details are up-to-date in anticipation of a future enrolment, we may touch base with you a few times a year. This may include our seasonal waitlist newsletter, a courtesy phone call, or an invitation to tour the service (where incomplete).

Where families are continually unresponsive, we may remove your child from the waitlist to allow other families to progress with their enquiry.

We may deactivate your child’s profile if:

  • Where families are continually unresponsive, we may remove your child from the waitlist to allow other families to progress with their enquiry.
  • If you do not respond to an ‘offer of enrolment’, we will presume that you are no longer interested, and your child’s profile will be deactivated. 
  • If your child is offered an position and you would like to postpone your start to a later date, please make sure to ‘decline’ the offer of enrolment to remain on the waitlist.  

Enrolment Preparation

  • Tour: Complete a campus tour with your child/ren
  • 3-Day Minimum: including a Monday or Friday unless approved otherwise
  • Full Toilet Training is required to enrol in a preschool/kinder classroom due to the absence of nappy change facilities
  • Completed Enrolment Form which is separate to the Waitlist Form
  • Medical Information & Action Plan from GP (where required)
  • Centrelink Customer Reference Number (CRN) for child/ren
  • Centrelink Customer Reference Number (CRN) for the guardian claiming the Child Care Subsidy (where required)
  • Immunisation History Statement from Medicare
  • Birth certificate and photo of your child/ren

At Montessori Academy we recognise that childcare is a highly personal decision.

Children who begin the Montessori program at an early age typically settle in quickly and enjoy the long-term benefits of a personalised Montessori curriculum. Our progressive approach to school readiness also means that early literacy and numeracy foundations are introduced from the toddler classroom, empowering children to progress to more advanced activities within the preschool classroom. 

The beauty of the Montessori Curriculum is that your little one will always have a personalised early learning experience that considers their interests and stage of development.

The Child Care Subsidy is a government payment that reduces families out-of-pocket costs for childcare, including: Centre Based Day Care, Family Day Care or Outside School Hours Care.

All Montessori Academy childcare centres are registered for the Child Care Subsidy (CCS).

If you’re new to childcare, we recommend that you apply for the claim as soon as possible. While CCS can be backdated up to 28-days, applying in advance will mean that your out-of-pocket expenses reflect your CCS entitlements sooner.

For more information, you can visit Services Australia.

A CRN is your Customer Reference Number with Centrelink. It is 9 numbers and ends with a letter. For example: 123 456 789A.

If you receive or have ever received income support from Centrelink, such as a Maternity Leave payment, or Parental Leave payment, you will have a CRN.

You’ll find your CRN on letters or emails from Centrelink.

If you can’t find your CRN, or don’t know if you have one, you’ll need to follow the steps to get a CRN. For more information, you can visit Services Australia.

Get a CRN

Families need to supply the CRN for the parent claiming the Child Care Subsidy, as well as their child’s CRN, when completing the Enrolment Kit.

The quickest way to get a CRN is with myGov. To start, you need a myGov account. If you don’t have one, you can create one. Once you’ve created your myGov account, follow these steps to prove your identity online and get a CRN.

  1. Sign in to myGov.
  2. Select I need a CRN.
  3. Follow the prompts to enter your identity details to prove who you are. You’ll need 1 of these documents:
    • Australian birth certificate
    • Australian citizenship certificate
    • current Australian passport
    • Australian Visa

    You’ll also need 1 of these documents:

  4. Enter details from your Medicare card.
  5. Enter some personal details. myGov will share this information with Centrelink to check if you have a CRN. If you don’t have a CRN, they will give you one.
  6. Your new Centrelink online account will link to your myGov account.
  7. You’ll need more identity documents at a later date to complete the identity requirements.
  8. You’re now ready to claim a Centrelink payment.

If you can’t get a CRN online, you can call Centrelink to prove your identity over the phone. Once you have a CRN, you can make your claim using your Centrelink online account through myGov.

You can get your child’s Immunisation History Statement straight away using either:

If you can’t use Medicare online, your vaccination provider can print your immunisation history statement for you.

You can also call the Australian Immunisation Register and ask them to send your immunisation history statement to you. It can take up to 14 days to arrive in the post.

Please note that the ‘Blue Book’ is no longer accepted. Your child’s Immunisation History Statement must show ‘Immunisation history status: Up to date’ as at the date you enrolled.

If your child’s immunisation status is not up to date you must provide proof that your child is on a a catch up schedule. This will be shown up on your Immunisation History Statement once you have visited your General Practitioner to organise a catch up schedule.

If your child has a health condition, you will be asked to supply a Medical Action Plan with your child’s enrolment. A Medical Action Plan is a document that has been prepared and signed by a doctor that describes symptoms, causes, clear instructions on action and treatment for the child’s specific medical condition, and includes the child’s name and a photograph of the child. An example of this is the Australasian Society of Clinical Immunology and Allergy (ASCIA) Action Plan.

Montessori Academy requires all families to provide a copy of their child’s birth certificate as part of the enrolment application process. If you are unable to locate a copy of your child’s birth certificate, you can use your child’s passport as an interim measure to prove your child’s identity for the purpose of enrolment. You will be asked to supply a copy of your child’s birth certificate within six weeks of enrolling.

Enrolment Information

If you’re interested in enrolling, we encourage you to book a tour of the Montessori Academy childcare centres that are closest to you. Families are welcome and encouraged to visit as many Montessori Academy childcare centres as they like. It’s important that you find the right centre, staff team, and facilities that will best nurture and support your child.

During your tour you will have the opportunity to meet the Centre Manager, learn more about Montessori education, and ask any questions you may have about the program or facilities. We encourage families to get a good feel for what we do so they understand what’s so special about our educational approach and teaching approach.

If you are interested in starting, the Centre Manager will provide you with an Enrolment Kit or Waiting List depending on your expected start date and centre vacancies. A member of our Family Care Team will follow up with you after the tour to answer any outstanding questions and to assist you with the paperwork.

If you join the Waiting List, you will receive quarterly updates on your child’s status, as well as useful information about the centre, and Montessori learning resources.

Book a Tour
For families who aren’t ready to start childcare yet, it’s a great idea to join the Waiting List for your preferred Montessori Academy childcare centres. Families are welcome to join the Waiting List for as many centres as they would like for an administration fee of $50 per child.
We recommend that families join the Waiting List early (some families do this as soon as their child is born) and that you regularly update your details in the lead up to your child’s expected start date. Our Family Care Team will be in touch quarterly to touch-base and provide important updates about the centre.
Joining the Waiting List early provides greater assurance surrounding whether a position will be available when you are looking to start childcare. The best time to join the Waiting List is when your child is under the age of two. The infant room for ages 0-2 is the only room with a guaranteed annual intake as children will transition up to the toddler classroom and program.

The Child Care Subsidy is a government payment that reduces families out-of-pocket costs for childcare, including: Centre Based Day Care, Family Day Care or Outside School Hours Care.

All Montessori Academy childcare centres are registered for the Child Care Subsidy (CCS).

If you’re new to childcare, we recommend that you apply for the claim as soon as possible. For more information, you can visit Services Australia.

Apply for the Child Care Subsidy

Preparing for the First Day

  • Bring your child to your initial centre tour and observe how they interact with the environment, children, and educators
  • Talk positively about the exciting things they will experience, play with, and learn at Montessori Academy
  • Involve your child in choosing, organising, and labelling the items they will take with them to childcare
  • Talk about their new routine and what to expect in the lead up to starting childcare
  • Attend the orientation session with your child to help them settle into their new environment
  • Talk about the emotions they may experience and how they can help manage their feelings
  • Read stories about starting school
  • Take a look at our blog for additional resources

Attending an orientation session is an important part of making a successful transition to a Montessori Academy childcare centre.

Orientations provide families with an opportunity to support their child during their initial introduction to the Montessori environment.

Sessions typically run for 1-2 hours and provide new children with an introduction to the centre’s facilities, the daily routine, the Montessori learning environment, their classmates, and their educators.

The purpose of the orientation session is to help children transition to their new learning environment and support their sense of belonging to a nurturing Montessori learning community.

Orientation Process

At Montessori Academy, we want to set your child up for a successful transition to childcare. This means ensuring that your child has all the comforts of home to feel safe and secure at their new home away from home. We ask that families pack the below items to ensure children have a sense of familiarity in their new setting.

Toddlers and Preschoolers Aged 2-6

  • Water bottle labelled with your child’s full name
  • Sun-safe hat labelled with your child’s full name
  • Two sets of spare clothes labelled with your child’s full name
  • Healthy lunch in a labelled lunchbox if your childcare centre is non-catered
  • Backpack labelled with your child’s full name
  • Cot-sized bed sheets and a blanket stored in a calico bag labelled with your child full name (supplied weekly)
  • 3-4 nappies per day, wipes, and nappy rash cream (you can supply these on a weekly basis)
  • Comforter if your child needs one

Infants Aged 0-2

  • Water bottle labelled with your child’s full name
  • Backpack labelled with your child’s full name
  • Sun-safe hat labelled with your child’s full name
  • A spare set of clothes labelled with your child’s full name
  • Bed sheets and blanket labelled with your child’s full name
  • Re-usable fabric bag (to store your child’s sheets) labelled with your child’s full name
  • A healthy lunch in a labelled lunchbox if you’re attending a non-catered centre
  • Bottles and formula or expressed breastmilk labelled with your child’s name (if your child needs)
  • 3-4 nappies per day, wipes, and nappy rash cream (you can supply these on a weekly basis)
  • Comforter or dummy if your child needs one

We recommend that families contact their Centre Manager to discuss their arrival time for the first day. Where possible, your Centre Manager or child’s Room Leader will want to greet you and help support you in settling your child into their new environment.  Once your child is settled into their new routine, we do recommend that all children arrive before 8:30am to ensure they make the most of the Montessori Work Cycle.

Upon arrival, you will be greeted warmly by your Centre Manager or your child’s Room Leader. They will show you how to sign in, where your child’s locker is, where to put their belongings, and where the bathrooms and ammenities are located. Next, they will introduce your child to their classmates, and welcome them to the classroom.

Once your child has been introduced, we recommend that families say a quick goodbye at the door, and leave the classroom. It’s best not to linger as this can cause confusion and prolong separation anxiety.

Families are welcome to stay on the premises for a short period of time (out of sight) as their child settles in. Please talk to your Centre Manager if you need any support with settling your child or if you have any questions or concerns. We want all families and children to feel welcomed and supported so that they make a smooth transition to their Montessori early learning community.

Saying goodbye on the first day can be an anxious time for children and parents. We recommend that you say goodbye at the door with a kiss, cuddle, and a smile on your face as you walk out the door. Remind your child that they will have a great day and that you will be back later to pick them up. It’s important your child knows that you feel comfortable and positive about their new environment.
We recommend that families don’t linger, and that if you choose to stay a while, that you remain out of sight as this can be confusing and prolong separation anxiety. It can also cause other children to become unsettled which disrupts the peace and harmony of the Montessori classroom. Please talk to your Centre Manager if you need any support. We want all families and children to feel welcomed and supported so that they make a smooth transition to their Montessori early learning community.

It’s very normal for children (and parents) to have feelings of anxiety when they first start childcare. It takes children time to get used to their new routine, build positive relationships with their educators and peers, and come to understand that their new environment is a fun, safe, and happy place. Supporting children with separation anxiety can be challenging; however, just remember that this stage will soon pass, and that most children are quite settled within a few minutes of their families leaving. If you are ever concerned, you are always welcome to call the centre to check in on your child, or book a meeting with the Centre Manager to discuss additional support for settling your child.

Tips to Ease Separation Anxiety

  • Bring your child on the initial centre tour so they develop a sense of familiarity
  • Talk positively about the exciting things they will experience, play with, and learn at Montessori Academy
  • Involve your child in choosing, organising, and labelling the items they will take with them to childcare
  • Talk about their new routine and what to expect in the lead up to starting childcare
  • Attend the orientation session with your child to help them settle into their new environment
  • Talk about the emotions they may experience and how they can help manage their feelings
  • Read stories about starting school
  • Establish a quick goodbye ritual where you leave smiling, calm, and confident to build your child’s confidence and sense of security in their new environment
  • Be consistent with drop off and pick up times so your child becomes familiar with their new routines and knows what to expect when
  • Practice being apart by leaving your child with a trusted adult or family member for a few hours
  • Tell them when you will pick them up in child-specific terms i.e. “I’ll pick you up after rest time before afternoon snack”
  • Take a look at our blog for additional resources

Families are welcome to call the centre to check in on their child at any time throughout the day. Our team will always provide you with open and honest feedback about how your child is settling in. If your child is unsettled, rest assured that an educator will contact you, and advise you if you need to pick them up. Families also receive regular photo updates via our family communication app. These updates show what activities your child is engaging in as well as their eating, sleeping, and toileting schedule.

Families are provided with login details to our family communication app on their child’s first day. The app is regularly updated with photos and information about the activities your child is engaging in, their daily routine for eating, sleeping and toileting, and general updates about the centre. The family communication app is also home to all of Montessori Academy’s policies, useful parent resources, and developmental reports specific to your child.

We recommend that families pick up a little earlier during their child’s first week to help ease them into their new routine. Earlier pick up isn’t compulsory; however, many families have provided feedback that this was helpful for them. For example, you may have your child attend from 8 am – 1 pm on their first day, then 8 am – 2 pm on their second day, and an hour longer each day. A gradual transition allows children to progressively increase the amount of time they spend at childcare each day in preparation for their new routine.

Starting childcare can be a challenging time for families. It’s very common to feel anxious and uncertain at the beginning of your childcare journey. First and foremost,  we want you to know that you are always welcome to share your feelings and experience with us, and that we are here to support you in any way we can. We are deeply honoured that you have entrusted us with the education and care of your child. We want to create a home away from home for your child and to provide you with a supportive community for you and your family.

If you need anything, please contact your Centre Manager, or our Family Care Team on 1300 000 162.

General FAQs

If your family is experiencing financial hardship, we encourage you to reach out to our Family Care Team, so that we can connect you with the support services available. Depending on your circumstances, there may be government assistance your family is entitled to that will assist with covering your childcare fees.

Additional Financial Support Options:

Apply for Financial Support

Montessori Academy requires children who are over the age of two to attend a minimum of three days per week to ensure that they receive the greatest benefit from the Montessori Education Program. Each child’s enrolment schedule should also include either a Monday or Friday. All other arrangements are subject to Management review.

Why is there a three day minimum?

  • Children need a minimum of three days to consistently progress through the Montessori Curriculum. This time allows children to make connections,  discover learning outcomes, and master the progression of the Montessori materials.
  • Three day attendance provides children with familiarity and routine. This structure allows them to feel secure and settled in their learning environment. Children’s emotional stability is directly linked to their ability to learn at an optimal rate.
  • Children gravitate towards other children who attend on the same enrolment schedule. This provides opportunities for social relationships to flourish.
  • Three day attendance allows for children’s interest projects to be extended upon throughout the week or even months. This allows for more in-depth and meaningful learning to take place.

Montessori Academy offers long day childcare. Families are charged a set daily fee. To enquire about fees, please visit the location page of the centre you’re interested in and place an enquiry. You will receive the fee information as an email.

To enquire about fees, please visit the location page of the centre you’re interested in and place an enquiry. You will receive the fee information in your emails. You are also welcome to call our Family Care Team on 1300 000 162.

Montessori Academy is closed on public holidays and during the Christmas period from Christmas Day to the first business day after New Year. Families are charged fees for Public Holidays; however, the Christmas closure period is free of charge.

Montessori Academy requires all children over the age of three to be toilet trained before progressing to the preschool classroom. The preschool classroom is designed as a preparation for school room that encourages all aspects of children’s independence, including independent toileting. As such, there are no nappy-changing facilities connected to the preschool classroom. For children to successfully transition to the preschool environment, it is essential that they are toilet trained.

Montessori Academy has a four week notice period to change days or withdraw. Between October 1 and January 31, families are required to provide twelve weeks notice as this is during our re-enrolments period where positions are secured for the new year. Notice periods are in place to provide sufficient time for paperwork to be processed and to adjust centre operations to accomodate changes to student attendance, staffing, and catering.